The Birks Cinema is situated in the heart of Aberfeldy, the perfect place for your next special event. We have three areas for hire throughout the building: A 104 seat auditorium, a meeting room that can fit up to 12 people, and a new first floor space with a 50 person capacity, all of which are available for a variety of different private functions. We can accommodate corporate events, product launches, private screenings, cast and crew screenings, conferences, gaming parties, meetings, and more.
Whether you are looking for a venue for a one-off celebration or a more formal event, The Birks Cinema can provide a unique experience.
For further details about hires and availability please complete our hire request form. When contacting us, please include as much information as possible, including dates, times, the nature of the hire, and number of anticipated attendees. If a proposed hire will involve screening a film, please include the desired film title(s) and indicate if you own the rights to exhibit them. Where commercial films are required, meaning that you do not own the rights to show them, the film hire will be added to the screen hire (details below).
Key features:
- Cinema
- Screen size: 8 meters x 4 meters
- Seats: 104 total. Standard: 82. Removable/Disabled: 14. Bench: 8
- 4k laser projector with 7.1 Dolby Surround Sound.
Small Conference Room
- TV Screen size: 42 inches
- Seats 12
First Floor Space
- Screen size: 98 inches
- Seats 50
- Tables and chairs available for various set up requirements
Cafe
- Restaurant & bar capacity seated: 60.
Equipment and features
- Moveable pop-up stage
- Wired and wireless microphones and stands
- Lectern
- WiFi points for laptop presentations
- Ability to show most media formats – DVD, BluRay, MP4, etc., and help to convert unusual ones
- PA system
| Basic Catering Options | Per Person |
|---|---|
| Coffee/Tea/Biscuits/Cake | £7.50 |
| Coffee/Tea/Cake | £6.50 |
| Soup/Sandwich/Tea or coffee | £12.00 |
| Soup/Hot filled roll/Tea or coffee | £12.00 |
| Sandwich/Crisps/soft drink | £7.50 |
| Soup/bread/tea/coffee/biscuits | £21.00 |
| Kids Platter/soft drink | £8.00 |
| Hot dog/soft drink | £6.50 |
*If catering for more than 15 people, an additional staffing fee may apply.
| Room | Charge | |
|---|---|---|
| Auditorium | £114.00 | Per Hour |
| Auditorium Day Rate (12 Hours) | £1,360.00 | |
| Auditorium Half Day Rate (6 Hours) | £680.00 | |
| Small Conference Room | £30.00 | Per Hour |
| Small Conference Room Day Rate (12 Hours) | £360.00 | |
| Small Conference Room Half Day Rate (6 hours) | £180.00 | |
| First Floor (Creative Learning Space) | £44.00 | Per Hour |
| First Floor Day Rate (12 Hours) | £520.00 | |
| First Floor Half Day Rate (6 Hours) | £260.00 | |
| First Floor + Conference Room | £48.00 | Per Hour |
| First Floor + Conference Room Day Rate (12 Hours) | £720.00 | |
| First Floor + Conference Room Half Day Rate (6 Hours) | £360.00 | |
| Full Venue Hire | £324.00 | Per Hour |
| Full Venue Hire Day Rate (12 Hours) | £3,850.00 | |
| Full Venue Hire Half Day Rate (6 Hours) | £1,900.00 |
Education, charity, and community groups: Discounts may be made available to charities, community and education groups at our discretion – please get in touch to discuss your specific requirements.
Screen Hire Pricing – private and commercial use
The minimum rental period is two hours, thereafter in 30 minute increments, and must be timed to fit in with our other scheduled screenings of that day (times available will be advised depending on the date you request).
Film / licensing charges
Under copyright law, any screening of a film to a group of people requires licensing, regardless of whether they are a paying audience or not. Pricing quoted above is for presentations, video gaming parties or screenings of films that you hold the license to yourself. This will usually be your own work or footage that you have permission from the license holder to show.
If you wish to view a commercially available film, there are various options with different charges:
- Official cinema format (DCP) film (best quality): Priced by film – usually between £120 – £240.
- Guest supplied commercially bought Blu-Ray or DVD (only allowed if no official DCP is available): £100 +VAT license fee.
- Film already showing at the Birks Cinema: As per above screen rental costs, plus £5 / person (to cover our costs to the distribution company).
Please note – not all films are licensable for public / private showings, even if you supply the Blu-Ray or DVD. We will advise based on your title. Some films may also cost more than the stated range to acquire in DCP format. We will always confirm this cost with you before booking the title.
Education, charity and community groups
Discounts may be made available to charities, community and education groups at our discretion – please get in touch to discuss your specific requirements.
Terms & Conditions
All prices exclude VAT.
- The minimum rental period is two hours, thereafter in 30 minute increments.
- Bookings should be made at least 6-8 weeks ahead of your date. We may take shorter notice bookings at our discretion, but rarely with less than ten days notice, due to our advance scheduling.
- The hire charge for the auditorium includes the services of our projection room and IT / audio visual support.
- The hire charge for the small conference room and first floor space exclude services of our projection room and IT / audio visual support.
- Gaming parties must bring their own console.
- The hire period starts when the paying guest arrives, and ends when they and all their guests leave.
- Payment terms: A deposit of 25% of the time reserved upon receipt of invoice, with the balance to be paid in full upon receipt of final invoice. If the deposit is not received when due, we will have to cancel the booking.
- All events and bookings are subject to availability of our spaces and working around our regularly scheduled commitments.
- We reserve the right to refuse a private hire request on any reasonable grounds.
- All Private Hire parties are expected to abide by our standard Terms & Conditions of Ticket Purchase.
- The British Board of Film Classification rating still applies for all attendees.
- For private hires aimed towards children, adequate parental or guardian supervision must be in place.
- For school bookings, we generally admit teachers and carers free of charge.
- Large parties of children under the age of 15 (fifteen) may not be left without supervision.
- These Terms & Conditions are not exhaustive.
To book a hire, please visit our Hire Request Form
Venue hire is subject to availability. Terms & Conditions apply. For planning purposes, it’s best to get in touch with us 6-8 weeks in advance of your event date. For further information and to discuss your specific needs, please call us on 01887 822845 or email support@birkscinema.co.uk
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